Electronic invoicing is constantly evolving, and to keep pace with regulations, it is essential to stay up to date with the changes. In May and June 2025, the Tax Agency presented new updates on VERI*FACTU aimed at improving security, efficiency and compliance in invoicing. Below, we explore these developments in detail to understand their impact.
What is VERI*FACTU and why is it important?
VERI*FACTU is a key initiative driven by the Tax Agency to regulate and oversee invoicing computer systems. This system seeks to guarantee the transparency, security and legality of transactions carried out through electronic processes. Now, with the new updates, companies will have to adjust their systems and procedures to meet the stipulated requirements.
Updates to VERI*FACTU: Key developments
In its latest publications, the Tax Agency has included several improvements and technical adjustments. Here we break down the most relevant aspects and how they could affect your business:
1. Updated technical specifications
a) Digital fingerprints (Hash)
One of the most notable changes is the introduction of detailed procedures for generating digital fingerprints (hashes). These fingerprints are unique identifiers that validate the authenticity of invoicing records. This mechanism increases security and prevents data manipulation, offering greater trust in every recorded transaction.
b) QR codes on invoices
The use of QR codes in invoicing is not new, but the specifications have now been refined. QR codes will allow key invoice information to be included in a compressed and accessible way, making it easier to consult and verify. In addition, the aim is to standardize the format so that it is uniform and compatible with the reading systems available on the market.
c) Electronic signing of records
The validation of invoices through electronic signature has also been expanded. The updated guidelines explain how to implement robust electronic signatures that meet legal standards, guaranteeing the integrity and legitimacy of documents.
2. Updated guides on validations and errors
Another area of improvement focuses on the validation and error guides. By updating these guides, the Tax Agency seeks to provide companies with tools to identify possible errors in their invoicing systems and fix inconsistencies before legal complications arise. This proactive approach helps minimize risks and ensures effective compliance with current regulations.
3. Frequently asked questions (FAQs)
On May 16, 2025, an updated version of the frequently asked questions for developers and companies was published. This document is especially valuable for those working on the technical implementation of VERI*FACTU, as it addresses recurring questions and offers practical solutions to common problems. If you are involved in adopting these regulations, this section is an essential resource.
How do these changes impact companies?
The changes presented not only bring greater security and efficiency, but also demand technological adjustments in companies’ systems. Implementing the updates to digital fingerprints, QR codes and electronic signatures will require preparation and technical knowledge. In addition, the correct interpretation of the validation guides will be essential to avoid penalties.
It is important to keep in mind that the deadlines to comply with these rules will vary depending on the type and size of your company. For this reason, we recommend checking which specific deadlines apply to your business to avoid setbacks.
What can you do to be prepared?
1. Review your current systems: Make sure your invoicing software is ready to adopt the new technical specifications.
2. Consult the official guides: The Tax Agency’s publications are the most reliable source for understanding these changes.
3. Seek expert support: Having a specialized advisor, such as Birtum, can make the difference when implementing these adjustments.
Find out more and stay up to date
The VERI*FACTU updates represent a step forward in the modernization of electronic invoicing, but their implementation requires immediate attention and action. At Birtum, we are fully up to date with the VERI*FACTU regulations and ready to help you implement these changes in your company simply and efficiently.
Our team of experts is prepared to offer you the advice you need, whether you require help with adapting your software, interpreting the technical specifications or any aspect related to compliance with these new requirements.
In addition, we invite you to consult the official content directly on the Tax Agency’s website and to get in touch with us so that together we can ensure your business is ready for this transition. Let’s talk today!
